National Archives Reclassification Revealed

An audit conducted by the National Archives estimates that more than 8,500 of the 25,000 (or nearly one-third of) records removed from the public shelves of the Archives should not have been removed. The National Archives Information Security Oversight Office (ISOO) audit report was the culmination of an investigation into the massive reclassification efforts of four federal agencies first uncovered by a historian in late 2005. As previously reported in the Watcher, historian Matthew M. Aid discovered that many of the documents removed from the shelves of the archives contained no sensitive information. Some of the reclassified documents dated back to World War II, others contained embarrassing details about the government, and still others had been published and were readily available online. The ISOO report highlights a number of disturbing findings regarding the current state of classification procedures at federal agencies. The sparse communication between agencies declassifying documents has resulted in the failure of agencies to recognize the sensitive details of documents involving other agencies. Additionally, the report noted a lack of documentation of declassification or reclassification decision-making and found insufficient quality control and oversight of declassification and reclassification procedures within agencies The report found that "sufficient judgment is not always applied to decisions to withdraw previously declassified records." In particular, information otherwise publicly available was reclassified, and documents that contain no sensitive information but that relate to sensitive documents were often removed. Such reclassifications are ineffective and unjustified. Proper oversight and quality control, it seems, would have prevented such mistakes. Also problematic is the secretive nature of the reclassification process. The public (and members of Congress) only became aware of the massive reclassification program after its accidental discovery by a single independent researcher. In a few cases, the National Archives entered into Memorandums of Understanding with agencies, which detailed the extent of the program and the requirement for secrecy. The Archives stated that "never again would the National Archives enter into such classified agreements." Lifting the Mar. 2 formal moratorium on the reclassification program, the National Archives report made a series of prescriptions for reforming the reclassification process pursued by agencies. The ISOO will issue and encourage the implementation of standardized procedures "to ensure that re-review and withdrawal actions are rare and that collaboration between agencies and National Archives with respect to determining the appropriateness of such action in the first place always occurs with provisions for challenge and appeal." ISOO and participating agencies will implement a National Declassification Initiative which will include, among other things, training on proper declassification procedures. Additionally, the Archives will require the documentation and public notification for each document's withdrawal from the shelves of the Archives.
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